Glasgow Thistles · Legal

Privacy & Legal Policy

How we collect, use, and protect your information — and the terms that govern use of this website.

Last Updated: 19 April 2026

Privacy Policy

1. Introduction

This website, glasgowthistles.co.uk, is operated by Glasgow Thistles Ice Hockey Club ("the Club", "we", "us", or "our"). We act as the Data Controller for any personal information you provide.

We are committed to protecting your privacy in accordance with the Data Protection Act 2018, the UK General Data Protection Regulation (UK GDPR), and the Data (Use and Access) Act 2025.

2. The Data We Collect

We collect personal information when you voluntarily enquire about sponsoring the team or joining the team. This includes:

  • Identity Data: Your name and/or business name.
  • Contact Data: Your email address, telephone number, and social media identifiers.
  • Enquiry Data: Any specific details you provide regarding your hockey experience or your business's interest in sponsorship.
  • Technical & Usage Data: Information about how you use our website, collected via the tracking technologies described in Section 4.

3. How We Use Your Data

We process your data for the following purposes:

  • Recruitment: To assess and respond to your request to join the team.
  • Sponsorship: To manage and develop potential partnership opportunities.
  • Site Optimisation: To improve our digital presence through user behaviour analysis.
  • Lawful Basis: We rely on Legitimate Interests to respond to your enquiries and Consent for the use of non-essential tracking and analytical tools.

4. Cookies & Tracking

To provide the best possible experience, this website uses a range of tracking technologies. These are managed via the Consent Banner you see when you first visit the site.

  • Essential Cookies: Necessary for the site to load and function securely.
  • Advanced Analytics: Subject to your consent, we use tools to record User Heat Maps (showing where users click and scroll) and Session Replays (visual reconstructions of individual visits).

Purpose: These tools allow us to identify technical issues and understand how visitors interact with our content. We do not use these tools to identify individuals personally; they are used to analyse aggregated user behaviour.

Control: You can withdraw your consent for these tracking technologies at any time via our consent banner or your browser settings.

5. Data Sharing & Disclosure

We do not sell your personal data. We only share information with:

  • Authorised members of the Glasgow Thistles management team.
  • Our English-based web agency, acting as a Data Processor under a strict confidentiality agreement.
  • Legal or regulatory authorities where required by United Kingdom law.

6. Data Retention

We maintain a strict retention policy to ensure we do not hold data longer than necessary. If your enquiry regarding sponsorship or joining the team does not result in a continuing relationship, all associated personal data will be permanently deleted 12 months after our last communication with you.

7. Your Legal Rights

Under UK law, you have the right to:

  • Access: Request a copy of the information we hold about you.
  • Erasure: Request that we delete your data before the 12-month period expires.
  • Rectification: Correct any inaccurate details.
  • Object: Object to our processing of your data for specific purposes.

To exercise these rights, please contact the Club Chair at the email address provided below.

Terms of Use

1. Acceptance of Terms

By using this website, you agree to comply with these terms. These terms are governed by the laws of the United Kingdom, encompassing the legal jurisdictions of both Scotland (where the Club is based) and England (where our digital agency is based).

2. Intellectual Property

The name Glasgow Thistles Ice Hockey Club, its logos, and all content on this website are protected by copyright and trademark laws. You may not use our branding for commercial purposes without express written permission from the Club Chair.

3. Prohibited Use

You must not use our website to:

  • Submit fraudulent or misleading enquiries.
  • Attempt to bypass our security or interfere with the session recording tools.
  • Distribute malicious software or "spam".

4. Limitation of Liability

The information provided on this site is for general guidance. While we endeavour to keep it accurate, Glasgow Thistles Ice Hockey Club is not liable for any errors or for any loss arising from the use of this website.

Statutory Information

Organisation
Glasgow Thistles Ice Hockey Team
Registered Address
Braehead Arena, Kings Inch Rd, PO G51 4BN, Scotland
Data Protection Lead
Please address all correspondence to the Club Chair
Email Address
glasgowthistlesihc@gmail.com
Regulator
If you are unsatisfied with our response to a data query, you may contact the Information Commissioner's Office (ICO) at www.ico.org.uk.
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All official communications to players or supporters will be done through either email accounts ending with the domain @glasgowthistles.co.uk or our gmail account glasgowthistlesihc@gmail.com.
Any grant or funding applications should also only be considered if they are coming from these official channels.